Art Show

The Gallifrey One Art Show returns for a glorious twenty-third year of fantastic artwork from all over the cosmos. A mainstay of the Gallifrey One conventions, the Art Show is a visual feast, with both Doctor Who and science fiction & fantasy illustration in many forms (paintings, drawings, sculpture, etc.), much of it available for purchase on site or at the Sunday afternoon Art Show Auction. The Art Show is open to all attendees for browsing, and space in the art show is available to the general public (including people who do not attend the convention) for a small fee (plus commission rates on sales).

You can expect tons of biddable and non-biddable collectible art from science fiction, fantasy and, of course, Doctor Who. Many esteemed artists display their wares in our Art Show; professional artists from all over have shown in our show, and many of your favorites will be back. The Gallifrey One Art Show is run by experienced Art Show people involved in Loscon, Westercon and WorldCon; regular participants at various art shows at science fiction conventions are welcome to contact us - give us a try, it's a different group of fans with varied interests in all things SF & fantasy!

Note: You do not need to be a member of Gallifrey One to enter the Art Show, but you must be a member if you wish to attend any other convention activities.

Art Show Participants: 2012

The following artists will be exhibiting at the Gallifrey 2011 Art Show:

Robert Ball  *  Peri Charlifu  *  Kristine Cherry  *  Sarah Clemens  *  Daniel Cortopassi  *  Yvonne Erickson  *  Ray Friesen  *  Cara Hayman  *  Mary Jane Jewell  *  Theresa Mather  *  Theresa M. Moore  *  Betsy Mott  *  Thomas Rucktenwald  *  Ruth Thompson-Soden  *  Maureen Starkey  *  Crystal Webb  *  Steve Bartlett

Art Show Participant Details

Art Show space is available in units of panels or half tables. A panel is 3' wide by 4' high, and is made of pegboard. Materials for hanging artwork will be provided by the convention. Table space is approximately 3' long by 2.5' deep, half a standard hotel table. Each unit of Art Show space is $15.00. Requests for more than 4 units of space must be cleared with the Art Show Directors in advance.

Reproductions are allowed, but only one of any particular piece may be hung. We will have a print shop. Both the art and prints control forms will be on the website.

Works judged by the Art Show Staff to have pornographic and/or libelous content in regard to known persons and/or to well known characters will not be accepted. In addition, any copyright issues with well known characters, fictional or not is the responsibility of the artist, not the convention. The decisions of the art show directors in these matters are final.

All artwork must be able to withstand reasonable, careful handling by the Art Show Staff. We want your work to go home with the buyer in perfect condition. Please help us by not sending fragile artwork! If you do send fragile work, then please observe the shipper packing guidelines, and use lots of bubble wrap, or non-static type packing peanuts.

Two-dimensional works must be matted, mounted or framed to aid in hanging. Stick-on plastic hangers on unmatted work are not acceptable.

Jewelry should be displayed in the artist's own display case, and the case placed on a table. Enough table space must be purchased to hold the display case. If you have a lockable case, please give one set of keys to the artshow directors, so that we can get to pieces on for sales, auction etc.

All artwork must be clearly labeled. Please include the title of the piece, your name and address.

Artists are responsible for their own insurance. Check your homeowner's policy; you may have appropriate coverage there. We will take reasonable care of your artwork in the show, but the convention can not acquire the expensive extra insurance for the Art Show.

Once entered in the show, the conditions of sale (minimum bid, not-for-sale, etc.) may not be changed.

Pieces that receive 3 or more written bids will be sent to the voice auction on Sunday.

There will be no photography or video recording of any kind in the Art Show unless cleared by the Art Show Directors in advance. The artist or agent must be present and consent to any photography or recording.

The judgment of the Art Show Staff and Directors in all matters of the Art Show is final.

Mail-In Artists

Mail-in artists must include $15.00 to cover the extra work the art show staff must do to hang and re-pack and ship their art. This money is not for return postage and shipping insurance. A minimum of $15 return postage must accompany the artwork (since you shipped it you will know the 'worst case' to ship it back the same way). Or, you can include a pre-paid UPS or Fedex form (in lieu of the $15), that would be greatly appreciated. Any excess money not used when the work is returned will be refunded to you with payment for pieces sold.

Please pack your artwork securely. We want the piece to get to the show in perfect condition, to attract buyers and higher bids. If the contents of the box shift when it is shaken, please add more packing material, such as crumpled newspapers, etc. This will help prevent damage to the contents, especially to the corners! Bubble wrap seems to work very well.

Artwork being sent to the convention should use the address in the printed materials (see Form Downloads, below). Please time your shipment to arrive by the deadline (to be announced). This will give us time to process your artwork before the convention. Packages may be sent by US Mail, UPS/Fedex or an overnight delivery service.

Artwork being returned will be shipped within a week after the convention. Please let us know how you want it shipped back. The shipments will be insured for the total of the minimum bids of the artwork enclosed, up to $600 unless you tell us not to. Payment for artwork sold and a refund of excess shipping money will be made in a separate mailing. Again, if you do not want us to insure the artwork please note so on the forms.

Money Matters

Art Show Fees are $15.00 per unit of Art Show. A unit is either a panel or a half table.

All Art Show fees must be paid in advance. Checks should be made payable to "GALLIFREY ONE" and drawn on an American bank. International Money Orders, in US Dollars are also acceptable. If you have currency conversion problems, please contact us for more options.

A 10% commission will be collected on all sales. Print shop pieces have no commission, but are charged at a flat rate of $1 per piece, when sold.

There will be absolutely no payments to artists at the convention. Payments will be mailed as soon as possible, approximately 30 days after the convention.

Also, in the fine tradition of Gallifrey conventions there are cash awards! Any original work is eligible (prints are not eligible). The categories are: Best of Show $50.00; 1st Place 2D $25.00; 1st Place 3D $25.00.

Art Show Schedule

Saturday, 11 February 2012: Mail-in artwork must be received by this date to ensure proper processing.

Friday, 17 February 2012: Morning: Art Show setup, hang art; 9AM-NOON: Artist check-in, hang art; 2PM-6PM: Art Show opens.

Saturday, 18 February 2012: 10am-6pm: Art Show open; 6PM, Bidding Closes

Sunday, 19 February 2012: 9AM-2PM: Art show opens, buyer pick up opens; TBA - Art Auction; 3PM: Buyers pick up art, after auction sales allowed; 4PM: Artists pick up remaining art and check-out; 4PM-6PM: Breakdown; After 6PM: Remaining artwork not picked up by the artist is considered to be abandoned

Form Downloads

To participate as an exhibitor in the Art Show, please download the following two forms, the Rules and Regulations for the Art Show (which includes the sign-up form) as well as the Control Sheet being used for this year's convention. For any questions or for more information, contact the art show at the email on the rules form, or via our website here. Additional contact information is on the rules sheet.