Hotel reservations for the 2021 Gallifrey One convention at the Marriott Los Angeles Airport Hotel will open up on FRIDAY, JUNE 26 AT 12:00PM (NOON) PACIFIC TIME (3:00pm Eastern / 8:00pm UK), including our convention discount block and general reservations. Until that time, Marriott rooms during our weekend are not available.
We know that, during the ongoing COVID-19 crisis, our attendees certainly have more to be concerned about; however, contractually we must be able to open our room block, and the Marriott also open up their regular rate (rack rate) rooms. Please read the entirety of the following, which contains instructions on how to make your hotel room reservations, answers to some questions you may have during the process, and important information that we feel must be made clear to our attendee base.
Important Booking Information
Getting into the hotel on the Gallifrey One discount room block is extremely competitive, as the block for our weekend sells out within moments. Because all rooms open up simultaneously, and the link to booking rooms is only posted in one location — on our primary Facebook page — so that everyone has an equal opportunity to book. (Our website can get overloaded easily, and Twitter does not update for everyone at the same time.) The difference between getting a room and missing out can be seconds, so you will need to be alert.
Unfortunately, there is no other way we are able to successfully manage this and make it easier on our attendees. Gallifrey One provides the discount block rate as a courtesy only. Every year, many people are able to book hotel rooms on this block, and every year, other people miss out. We recommend you use a web browser on a desktop or laptop computer and not do so on your phone or tablet, as it will be more productive to have Facebook open and ready. (It will be on the main Facebook page, not the individual event page.)
Gallifrey One Discount Room Block
We are able to offer a vast majority of the rooms at the Marriott on the Gallifrey One discounted room block. Rooms on the convention block are $162.00 per night plus state and local taxes (currently 15.5%) for single to quad occupancy. Only standard rooms are available on the block; suites at the Marriott LAX for our weekend are pre-booked and unavailable.
You must guarantee your room with a valid credit card at the time of reservation. Your card will not be charged until arrival.
Each room on the discount block also receives complementary wifi, and an overnight parking rate of $15.00 (one car only). Please note that when making your reservation on the discount block, it won’t show the new parking rate but rather the full daily overnight rate; your reservation will be updated to include the discount parking rate when you check into the room.
Gallifrey One works with the Marriott LAX Hotel to verify that all rooms reserved using the convention discount block correspond to convention attendees. Do NOT make a reservation on the discount block if you do not already have a ticket, as your reservation will be CANCELED.
The number of Thursday and Sunday night rooms available on our discount block is always lower than the number of rooms available Friday and Saturday nights. If you are staying more than just Friday & Saturday night and your reservation does not go through, we encourage you to resubmit by changing your dates, and then book a standard room for the shoulder nights on either side of the weekend separately. Marriott Reservations may be able to help with this by phone after you book your discount room.
We also recommend that, if you miss out on the room block initially, you keep checking back throughout the first few hours. We know of many people who missed out last year at noon, but were able to get rooms later that afternoon on the discount block because they were diligent. Also, we encourage you to keep checking throughout the year to see if any of these rooms have opened up; the discount code will remain the same.
Sorry, Gallifrey One cannot extend discount rooms to you that you don’t book through the website, nor can we help you get the discount rate for the night(s) you are unable to book a discount block room.
Additional Hotel Rooms (Not in the Discount Block)
Approximately 15% of the remaining rooms at the Marriott for our weekend also become available at the same time as the discount block or thereafter, but at standard (“rack”) rates determined by the Marriott; these are usually $225 or higher. Some of these rooms go on sale immediately, so you’ll be able to reserve them as of noontime June 26 at the higher rates if you’re unable to get the discount rate. The rest are held by the Marriott per their contracts with several airlines (as they provide crew accommodation throughout the year) and released into the reservations system much closer to our weekend.
Gallifrey One cannot extend the same benefits, including discounted parking, to anyone with a rack rate room, sorry.
Although the prices for rack rate rooms are considerably higher, if it is important for you to stay at the Marriott LAX during the convention, we encourage you to book one of these rooms and find someone to share with you. Our Facebook event page can be used by attendees to find roommates throughout the year!
IMPORTANT: The Link To Book Your Room
Because the convention discount block sells out within moments, it is important for us to make sure everyone gets the link to book their room at the exact same time. Since we know our website can overload under extreme traffic, and since we cannot rely on Twitter to propagate the link to everyone simultaneously, the only way we have been able to do this fairly and comfortably has been via Facebook.
Therefore, you will be able to find the link posted at exactly noon Pacific time on Friday, June 26 exclusively on our primary Facebook page, bookmarked here (this links directly to the Posts tab):
We encourage you to bookmark that page and refresh it continually at noon Pacific time on June 26 so you don’t miss out.
Please remember is the only time throughout the year we use a social media service exclusively for an important part of the convention, for very specific reasons outlined above. We will not provide the link at that time anywhere else; soon after the initial sale, however, we will incorporate it onto this website (on the Hotel Accommodations page) so you may refer to it throughout the year.
Should you have to cancel your room for any reason (including if the convention is postponed due to the ongoing pandemic), the Marriott LAX allows cancellation up to 48 hours prior to arrival, for both the discount block rooms as well as standard hotel rooms.
We do ask that you cancel as soon as you know you will not be attending; this frees up your room for other people to reserve. Although this is a unique year due to the pandemic, we still have over two thousand confirmed attendees on our list, so we will likely still sell out of discount rooms quickly.
What To Do When Rooms Sell Out…
We know losing out on booking a room at the Marriott can be extremely disappointing, but we have a few tips to help you with this.
Check Back Often: Some of our attendees band together on reservation day to see who can get a room the fastest. As a result, the ones who don’t will give up mid-reservation. Because it takes a bit of time for those canceled transactions to release the room back to the Marriott online reservation system, they will come up again for offer. We strongly encourage you to check back repeatedly on Friday, or throughout the weekend, at regular intervals to see if any rooms have come available. Yes, that really happens!
Use Local Transportation: If you’re in the local area, getting to the Marriott LAX is easy… taxis, Uber and Lyft all serve the local area. Parking for the convention can be a bit of a challenge; although the Marriott lot fills up very quickly, there are other parking options in the area (we have a Directions & Parking page on this site, but we will be updating it closer to the convention with current parking info!)
Hotels Beyond the Marriott: If you are unable to make a reservation at the Marriott, don’t worry… there are plenty of other hotel options available in the immediate area where many Gallifrey One attendees stay year after year.
- The Hilton LAX, Residence Inn LAX Century Boulevard, Crowne Plaza LAX, Embassy Suites LAX North, Four Points by Sheraton LAX and Renaissance Hotel LAX are all either immediately next door or within a short five-minute walk to the Marriott.
- Just beyond that range are many great options including the Super 8 LAX, Hyatt Regency LAX, Courtyard by Marriott LAX, Homewood Suites LAX, H Hotel Curio Collection by Hilton LAX, Westin LAX, La Quinta LAX, Holiday Inn LAX and Wingate by Wyndham LAX.
- All of these hotels are also served by taxis, Uber and Lyft, so they’re accessible at all times of day and night.
We know booking at the Marriott LAX is the one remaining piece of business surrounding Gallifrey One that is truly stressful for our attendees, and we hope you understand that all of this is done to make it as fair and equitable for all our attendees. Happy hunting!