Note: please be sure to check back on this website LATER THIS WEEK as we begin to announce our 2020 guests…
Art Show Reservations Now Open!
We are happy to announce that space reservations in the Gallifrey One 2020 Art Show are now open!
Visit the Art Show page for full details, including a downloadable entry form and the complete rules and regulations of the Art Show for displaying artists. (Make sure you can read PDF files!) Further information is available in the Rules document including contact information.
Programming Questionnaire Still Online
As a reminder, the 2020 Program Questionnaire and Panelist Form is still available online; click on the button below to be taken to the form. In order to participate in any part of our 2020 program — discussion panels, special events, the academic program (now called the TARDIS Talks) or otherwise — you must complete this form. This is also your opportunity to suggest program ideas for panels or special events… even if you wish to just be a spectator. Input from our attendees is very welcome!
The final deadline for all submissions on this form is October 31, 2019. If you are selected to participate, we will be in touch with you via email. If we run short and require specific volunteers for certain events, we will make note of it on our website and social media at that time. Thank you in advance for your submissions!
Greetings, Gallifrey One attendees and prospectives! We’ve at last begun work on our 2020 convention (after taking a very restful and recharging spring/summer holiday) and we’ve already got some important things we’re prepared to announce. Of course, we’d like to remind you that it’s still very early in the process, so we’ll have a few more announcements to make over the next couple months, with more regular updates beginning around November.
Our First Guest Announcements Soon!
We’ve been taking our time with our first major guest block, working with some terrific guests from both the Classic and Modern Doctor Who eras to make our first announcement as diverse and interesting as possible. The fruits of those labors will be announced in the next couple of weeks, so stay tuned to our social media accounts or this website for the first confirmations. We also expect to be able to announce at least one of our Showmasters Events-sponsored Doctor Who modern era guests within a month or two!
The 2020 Programming Questionnaire
Gallifrey One’s 2020 program, including attendee participation in our Discussion Panel track, is going to be done differently this year. Unlike in years past, where we’ve put out a general call for program ideas, a separate sign-up process for panels, and a solicitation for academic track participation, we’re doing everything at once this time!
Our Program Questionnaire and Panelist Form is now online; click on the button below to be taken to the form. In order to participate in any part of our 2020 program — discussion panels, special events, the academic program (now called the TARDIS Talks) or otherwise — you must complete this form. This is also your opportunity to suggest program ideas for panels or special events… even if you wish to just be a spectator. Input from our attendees is very welcome!
In order to participate on the form, you must provide your name (either your legal name, or the name you use in everyday life… please no Twitter handles or nom de plumes!) and a valid email address. We will use this email to contact you directly regarding participating in programming, so please make sure it’s your active email address; we will not hunt you down on social media to find you if your email doesn’t work! Furthermore, we will only accept input from those with a current valid convention ticket; if your ticket was purchased by someone else and has not yet had your name put on it, you’ll be able to provide that information as well. Other entries will be discarded.
Gallifrey One would like to remind our attendees that, although we very much appreciate the input and enthusiasm of our attendees, participation on our program is a privilege, not a right. Your convention ticket provides all attendees with the opportunity to view all of our programming as a spectator, and that is the only guarantee. All decisions about panels, events, functions, mixers, meet-ups, workshops, interviews or any other type of programming, and all panelists and program participants at the convention, are made by our Program Director.
All programming suggestions may be utilized at the next Gallifrey One convention, or at one of our future events. Also, all data submitted on this page is CONFIDENTIAL and only shared with Gallifrey One’s Program Director and our Board of Directors.
The final deadline for all submissions on this form is October 31, 2019. If you are selected to participate, we will be in touch with you via email. If we run short and require specific volunteers for certain events, we will make note of it on our website and social media at that time. Thank you in advance for your submissions!
Hotel Renovations Continue
Over the past few years, the Marriott Los Angeles Airport Hotel has successfully completed two stages of a remodel plan: first, the hotel rooms and suites; then, the lobby, restaurants and common areas. We’re happy to say that the third stage — the long-awaited convention center update — has been in process for the past several months, and is on target to be completed sometime prior to the World Fantasy Convention this October.
Gallifrey One is tremendously excited to see this remodel come to fruition for many reasons, including increased security for rooms on the ballroom level and technology upgrades… not to mention, the end of the “Gallifrey Yellow Glare” on photos taken in the rooms and hallways. Of course, we also recognize that many of our attendees grew quite fond of the carpet (!!!) and we know it’ll be a little… traumatic!
The Marriott itself put out a video about their remodel process, which you can view in its entirety by clicking here; meanwhile, we’ve pulled out a few select images from the video, two before shots and three “after” mock-ups. (Note that the “after” set are not photographs, but rather artist’s conceptions of what it will likely look like.)
Dealers Room and Art Show Update
Space reservations for the Gallifrey One 2020 Art Show will be opening in the next few weeks. We’ll have the rules and regulations document and the entry form available at that time, so keep watching our social media for the announcement.
Gallifrey One’s Dealers Room is full and there is currently no available vendor space. Prospective vendors can contact us if they would like to be added to the waiting list. However, please note that we give priority to vendors who have been with us the past year, and all of our vendors from 2019 are returning for 2020, so we don’t anticipate any openings for 2020. Sorry!
Changes Coming for 2020
Though the old adage if it ain’t broke, don’t fix it rings true with a lot of what we do, specifically the quality of our program, for our 2020 convention, we’ve decided to make some major changes… a few of which we’d like to share with you in this update. Everything noted below will be expanded upon as we get closer to the event, so don’t worry if you have additional questions – we’ll get to them as we can!
Program Tracks Changes
As we alluded to some months ago, we’ve decided to reduce the number of program tracks from six to five (or, five to four, when you exclude the meet-ups & small functions.) For the past few years, we’ve had so much programming to schedule that it became not only unwieldy for us, but confusing for our attendees as well. Going forward, we will have four dedicated tracks of Q&As, interviews, panels and events, all scheduled in our Program A-D rooms. The fifth track, taking place in Program E, will be for everything else: our group meet-ups, the science workshops, small program items, and in the evenings, video programming.
One of the major reasons for, and benefits of, this change is that we will be able to streamline our program offerings into four categories: main stage events in Program A; “second stage” interviews and major guest panels in Program B; our discussion panel track in Program C; and our alternative program track in Program D. Among the offerings in this “alternative track” program are guest roundtable discussions, more science programming than we’ve ever offered before, and other fun and unique program items we’d like to try out for 2020.
Updated Program Schedule
The amount of programming we’ve featured the past several years, taking us well into the dinner hour, meant a reduction in the number of people attending our evening functions, and quite a few skipping out early to enjoy dinner. We want to change that with 2020, so we’re making a few big changes: we’re cutting off main programming at 6:00pm instead of 7:00pm, starting our evening events at 8:00pm, and building in a two-hour dinner break. To summarize:
Thursday, February 13: No major changes. Registration will be open in the afternoon for badge pickup, and our annual Launch Party will take place at 8:00pm. Our first night of karaoke will follow at approximately 9:00pm.
Friday, February 14: Main programming tracks open at 11:00am (Dealers Room opens at 11:30am) and run until 6:00pm. Evening events begin at 8:00pm, including the Idiot’s Lantern variety show, the annual fan mixer and evening panel program track. Karaoke at 9:00pm.
Saturday, February 15: Main programming tracks run, and Dealers Room open, 10:00am to 6:00pm. Evening events begin at 8:00pm, including the Masquerade and, afterward, our dance. Karaoke opens by the end of the Masquerade.
Sunday, February 16: Main programming tracks run 10:00am to 5:00pm (Dealers Room opens at 10:00am and runs until mid-afternoon), with end-of-convention events (our “Year In Review” and Closing Ceremony) beginning at 5:00pm.
Note that there will be very limited programming on Friday & Saturday during the 6:00-8:00pm dinner hours (at least one track of panels, and possibly one or two other related events) for those who wish to keep the party going.
The Hangar 18, J.W. Marriott and Social Market Cafe restaurants will be in full operation during the dinner hours, and the food trucks and Marriott quick-grab food counter on the convention level will all be returning as well.
Layout and Event Changes
Click on the image at right for our new 2020 convention layout map!
Meet-ups and scheduled social gatherings are being moved into the larger Program E room, to take advantage of increased capacity. We will still be running our science workshops for kids (and their parents) though we’re investigating potentially splitting them over two days instead of both on one day.
As we mentioned a few months ago, we have decided to shutter our video room, though we’re going to be maintaining some of its function in Program E (the meet-up/small event room) in the evenings on Friday and Saturday, including the Fan Video Happy Hour and select video events to be announced. After a long run at the convention, we are also eliminating our sparsely-used hospitality suite (better known as the Con Suite). Though we’ve loved both of these functions, we feel they persisted as vanities from our days as a much smaller event, and have run their course. There is plenty of social space around the Marriott to replace the con suite, including the convention center patio.
Our Children’s Programming room will be moving downstairs to the main convention level, for added convenience of parents who wish to utilize the room for fun activities for kids. We’re also expanding the auction donation space, which was located in the back of our Member Services office, to a full room, which will aid our plans for silent auctions; you’ll be able to stop in at any time on Friday & Saturday to check out what’s on offer (both for the silent auction and the main Sunday auction), and buy raffle tickets for our Marriott Carpet Swatch Raffle. Yes, we’re raffling off a couple of the (pristine and untrodden) swatches of the former iconic Marriott carpet to benefit our 2020 target charity, which we’ll be announcing in the months to come.
ASL Interpreters & Accessibility Services
We are once again potentially offering sign language interpretation for all daytime events in the Program A ballroom for our 2020 convention. As we use professional interpreters, this is a fairly big expense on our budget, so we need to know early if we need to budget for it (as we must arrange interpreters in advance.) Therefore, if you require ASL interpreters for your enjoyment of our main stage program, please contact us before October 31, 2019 to let us know; you must have a valid ticket to the convention to request interpretation.
Please note that for those with hearing impairment, we are able to provide written documents to assist you for our evening shows in Program A (including the running order of the Masquerade and, in certain circumstances, the scripts for main stage shows.) For our discussion panel rooms (B, C and D), we can provide front row seating for you, but this must also be reserved in advance for specific sessions (closer to the event, not by October 31). We invite you to check out our Accessibility Services page for more information!
Regarding Ticket Resales…
…also previously known as ticket transfers. Gallifrey One will be offering the resale/transfer service, but not until after our 2020 convention sells out. We expect to sell out after we start announcing major guests (we’ve sold over 90% of our 2020 tickets already) so stay tuned for further details at a later date.
For Your Enjoyment Before Gallifrey One…
Finally… we wanted to mention that you don’t have to wait until February for convention fun, because there are three events taking place at the Marriott Los Angeles Airport Hotel in the meanwhile! All three events are highly recommended by us, so please check them out!
World Fantasy Convention 2019: Los Angeles is host to the annual World Fantasy symposium over the October 31-November 3 weekend. Themed as “Fantasy Noir,” it’s an event hosted by the Southern California Institute for Fan Interests (SCIFI), Inc., one of the long-time supporters of Gallifrey One Conventions, with lots of writers slated to be in attendance.
Loscon 46: The annual convention event of the Los Angeles Science Fantasy Society (LASFS), without whom Gallifrey One would not exist. (We raised money for the LASFS Building Fund for our 2019 charity event.) Loscon is November 29 to December 1; guests included Howard Waldrop, Edie Stern and Moshe Feder, plus many SF & fantasy personalities in the L.A. area.
Empire Con LA: An independent Star Wars themed convention organized by Showmasters Events, our long-time guest sponsors. It’s December 6-8 at the Marriott, with lots of Star Wars props, guest speakers (including many you’ve likely never met before!) and tons of fun – don’t miss it!
More news soon!
“What happens next?” you may ask.
Our ticket and hotel sales are just the start of the adventure for most of you, but for the small number of us who work on this year-round (our Board of Directors), the hotel sales day is the end of a long stretch of convention business that runs the six month period from November to April. We’ve just finished paying off all our bills from 2019’s convention, thanked our guests, and closed up the book on another great year. Thus officially begins our “vacation” period for each year, as our Board members and team move to work on other projects and recharge the batteries!
That doesn’t mean we’re disappearing entirely, however. We still work on guest invitations during the summer, and we expect to feature our first guest confirmations sometime in the next few months, with more following in the autumn. We’ll post these in all the usual places (this website, our Twitter handle, and the Facebook 2020 event page).
Also, this year we’re going to be putting convention T-shirts and tote bags up for sale far earlier than ever before… as soon as the designs are ready this summer, the order process will begin. Don’t worry if you’re not paying attention at the time; we’ll be pre-selling them through mid-January and of course will have some for sale on site, too. We do NOT sell out of T-shirt and tote bag pre-orders so you have plenty of time.
Sometime after Labor Day in September, we’ll begin ramping up toward 2020’s convention. There will be a panelist call around that time for our fan discussion track (a regular and very popular part of Gallifrey One where YOU, our attendees, are part of the convention program). We’re doing things a bit differently this year; instead of taking requests for specific panels, we will be inviting participants into the process based upon the panelist call. You’ll find details about that when the call opens, along with some other major program changes for next time.
Guest updates will continue after that, along with programming updates and more. The science workshops and kaffeeklatsch signups will happen in January, too, as will autograph and photo op pre-sales, TARDIS Tags and Diamond Passes for specific guests, and of course our fabulous evening receptions sponsored by Showmasters Events.
This year, we’re going to try to do a little better on our information focus, like communicating dates and deadlines so they don’t get lost in the jumble. There will be fewer all-encompassing news stories and posts, where you have to scroll through to find the info you want, along with better updating of our main website so you can find things at a glance. (You’ll notice that the Attendee Guide is now online year-round, for starters.) The other thing you’ll probably notice is fewer replies to individual Facebook posts and responses to tweets; we think it’s better for everyone if we communicate to the enter convention writ large. Questions are best directed to us via email at email@example.com
All of that and more is coming down the road, after our summer break! We invite you to check back via our website or social media periodically until the fall, and more frequently toward the end of 2019.
In the meanwhile, we’d also like to remind you about a few other events that are extremely important to us:
- Many of the people behind Gallifrey One are involved in this year’s World Fantasy Convention 2019, taking place October 31 to November 3.
- Also, at the end of November (the 29th through December 1), of course, is LA’s annual regional science fiction convention, Loscon, sponsored by one of our favorite organizations, the Los Angeles Science Fantasy Society.
- And of course… this December, our friends at Showmasters are bringing their first Star Wars themed event, EmpireCon, to Los Angeles over the December 6-8 weekend.
All three events will be held at Gallifrey One’s home, the Marriott LAX Hotel, so you know where to find them.
And of course, we still have tickets on sale for this year. Not a huge number, but enough for the stragglers, and fans who aren’t yet sure if they can attend. We expect to sell the rest of our tickets around our guest announcements, so you have some time if you’re still thinking about it. (Ticket resales, for those who may need them, will open up at the end of the year, but we don’t expect any demand for this until we sell out the convention.)
We can’t wait to bring you the 2020 Gallifrey One convention. Stay tuned for announcements later this year, and have a great summer!
Tickets Still Available
Upcoming Marriott Reservation Sale: April 26
The last big deadline for 2020 (before we take an extended break over the summer) is fast approaching! All accommodations at the Marriott Los Angeles Airport Hotel go on sale FRIDAY, APRIL 26 AT 12:00 PM (NOON) PACIFIC TIME (3:00pm Eastern / 8:00pm UK), including our convention discount block and general reservations. Until that time, Marriott rooms during our weekend are not available.
Gallifrey One attendees, guests and staff take nearly all of the hotel rooms at the Marriott LAX Hotel for our weekend. Getting into the hotel on our discount room block is extremely competitive, as the block for our weekend sells out within moments. Because all rooms open up simultaneously, and the link to booking rooms is only posted in one location so everyone has an equal opportunity to book, the difference between getting a room and missing out can be seconds. Unfortunately, there is no other way we are able to successfully manage this and make it easier on our attendees.
So, whether you’re new to the convention this year, or a seasoned attendee, is some very important information you’ll want to read and understand before room reservations open.
Gallifrey One Discount Room Block
We are able to offer a vast majority of the rooms at the Marriott on the Gallifrey One discounted room block. Rooms on the convention block are $162.00 per night plus state and local taxes (currently 15.5%) for single to quad occupancy. Only standard rooms are available on the block; all suites at the Marriott LAX for our weekend are pre-booked and unavailable. You must guarantee your room with a valid credit card at the time of reservation.
Each room on the discount block also receives complementary wifi, and an overnight parking rate of $15.00 (one car only). Please note that when making your reservation on the discount block, it won’t show the new parking rate but rather the full daily overnight rate; your reservation will be updated to include the discount parking rate when you check into the room.
Gallifrey One works with the Marriott LAX Hotel to verify that all rooms reserved using the convention discount block correspond to convention attendees. Do NOT make a reservation on the discount block if you do not already have a ticket, as your reservation will be canceled.
Because of a new contract with the Marriott for 2020, we are able to offer more discounted rooms than ever before. However, the number of Thursday and Sunday night rooms available on our discount block is always lower than the number of rooms available Friday and Saturday nights. If you are staying more than just Friday & Saturday night and your reservation does not go through, we encourage you to resubmit by changing your dates, and then book a standard room for the shoulder nights on either side of the weekend separately. Marriott Reservations may be able to help with this by phone after you book your discount room.
Sorry, Gallifrey One cannot extend discount rooms to you that you don’t book through the website, nor can we help you get the discount rate for the night(s) you are unable to book a discount block room.
Additional Hotel Rooms (Not in the Discount Block)
Approximately 15% of the remaining rooms at the Marriott for our weekend also become available at the same time as the discount block or thereafter, but at standard (“rack”) rates determined by the Marriott; these are usually $225 or higher. Some of these rooms go on sale immediately, so you’ll be able to reserve them as of noontime April 26 at the higher rates if you’re unable to get the discount rate. The rest are held by the Marriott per their contracts with several airlines (as they provide crew accommodation throughout the year) and released into the reservations system much closer to our weekend.
We encourage you to keep checking throughout the year to see if any of these rooms have opened up; the discount code will remain the same.
Gallifrey One cannot extend the same benefits, including discounted parking, to anyone with a rack rate room, sorry.
Although the prices for rack rate rooms are considerably higher, if it is important for you to stay at the Marriott LAX during the convention, we encourage you to book one of these rooms and find someone to share with you. Our Facebook event page can be used by attendees to find roommates throughout the year!
IMPORTANT: The Link To Book Your Room
Because the convention discount block sells out within moments, it is important for us to make sure everyone gets the link to book their room at the exact same time. Since we know our website can overload under extreme traffic, and since we cannot rely on Twitter to propagate the link to everyone simultaneously, the only way we have been able to do this fairly and comfortably has been via Facebook.
Therefore, you will be able to find the link posted at exactly noon Pacific time on Friday, April 26 exclusively on our Facebook 2020 Event Page:
This will be a brand new post from Gallifrey One’s account, posted at that time (not as a reply to any other threads). We encourage you to bookmark that page and refresh it continually at noon Pacific time on April 26 so you don’t miss out.
Please remember is the only time throughout the year we use a social media service exclusively for an important part of the convention, for very specific reasons outlined above. We will not provide the link at that time anywhere else; soon after the initial sale, however, we will incorporate it onto this website (on the Hotel Accommodations page) so you may refer to it throughout the year.
What To Do When Rooms Sell Out…
We know losing out on booking a room at the Marriott can be extremely disappointing, but we have a few tips to help you with this.
Check Back Often: Some of our attendees band together on reservation day to see who can get a room the fastest. As a result, the ones who don’t will give up mid-reservation. Because it takes a bit of time for those canceled transactions to release the room back to the Marriott online reservation system, they will come up again for offer. We strongly encourage you to check back repeatedly on Friday, or throughout the weekend, at regular intervals to see if any rooms have come available. Yes, that really happens!
Use Local Transportation: If you’re in the local area, getting to the Marriott LAX is easy… taxis, Uber and Lyft all serve the local area. Parking for the convention can be a bit of a challenge; although the Marriott lot fills up very quickly, there are other parking options in the area (we have a Directions & Parking page on this site, but we will be updating it closer to the convention with current parking info!)
Hotels Beyond the Marriott: If you are unable to make a reservation at the Marriott, don’t worry… there are plenty of other hotel options available in the immediate area where many Gallifrey One attendees stay year after year.
- The Hilton LAX, Residence Inn LAX Century Boulevard, Crowne Plaza LAX, Embassy Suites LAX North, Four Points by Sheraton LAX and Renaissance Hotel LAX are all either immediately next door or within a short five-minute walk to the Marriott.
- Just beyond that range are many great options including the Super 8 LAX, Hyatt Regency LAX, Courtyard by Marriott LAX, Homewood Suites LAX, H Hotel Curio Collection by Hilton LAX, Westin LAX, La Quinta LAX, Holiday Inn LAX and Wingate by Wyndham LAX.
- All of these hotels are also served by taxis, Uber and Lyft, so they’re accessible at all times of day and night.
We know booking at the Marriott LAX is the one remaining piece of business surrounding Gallifrey One that is truly stressful for our attendees, and we hope you understand that all of this is done to make it as fair and equitable for all our attendees. Happy hunting!
Tickets for The 31 Flavours of Gallifrey One are now ON SALE.
The costs of tickets to Gallifrey One 2020 are:
- $110.00 Adult Full Weekend
- $60.00 Teen Full Weekend (Ages 12-16)
- $30.00 Child Full Weekend (Ages 3-11)
In addition, there is a small EventBrite processing fee which is added to each ticket ordered ($6.22 per adult ticket, less for the others).
IMPORTANT: You may opt out of our online Attendee Search database during your ticket purchase; however, this will make your ticket ineligible for resale. The reasons for this can be found here (scroll down to the “Ticket Resales and the Online Attendee List” section).
Tickets for 2020 are available for purchase through EventBrite by clicking on the button below. We strongly encourage you to read the Terms and Conditions below; purchase of tickets to our events includes your agreement to these Terms and Conditions!
Ticket Terms and Conditions
As a condition of purchase of tickets to Gallifrey One conventions, you must accept the following terms and conditions:
- Refunds are not allowed under any circumstances. ALL SALES ARE FINAL.
- Resales of tickets (formerly called transfers) are permitted beginning in October 2019, subject to these conditions:
- You are permitted to resell your ticket SOLELY AT THE COST YOU ORIGINALLY PAID (i.e. you may not profit in any way from the sale). A ticket may only be resold once.
- You must conduct the sale of your ticket on your own.
- Once you do resell your ticket, the seller needs to fill out our resale form; the form will be located on our Ticket Resales page.
- After online resales close, in-person resales are allowed, but only with the current ticket holder present in person to initiate the resale.
- Tickets purchased on EventBrite that were marked as “opt out” of the online Attendee List are ineligible for resale. Purchase of tickets to Gallifrey One 2020 specifically stated this during the process and was a required choice to check out.
- Deferrals of tickets to subsequent years are not permitted, except under extreme emergency circumstances (such as death in family or hospitalization); in these cases, deferrals will be considered ONLY if it is requested prior to five (5) days before the start of the convention, and ONLY after approval is granted following the event by our Board of Directors. Weather issues including flight cancellations are not sufficient grounds to defer tickets, although you are welcome to contact us with your specific situation. We will not guarantee deferrals to anyone.
Please note that any attempt by an individual to challenge the legitimate purchase of a ticket by disputing the charge with their bank or financial institution will result in the permanent ban of that person from this convention. Remember: all ticket buyers agree to the “no refunds” policy and other terms & conditions upon confirming the sale of each ticket. You have been warned.
Should you have any questions or concerns, please don’t hesitate to contact us.
Frequently Asked Questions
If you sell out so quickly, why don’t you move to a new venue?
Gallifrey One is a not a professional show or a large industry trade show; it is a fan convention, with a staff composed entirely of volunteers… some of whom work year-round to put the convention together. With our current attendance at just under four thousand people (including our attendees, staff and guests), we feel it is at the maximum size it can be without adversely impacting the jobs, lives and families of those who dedicate countless hours voluntarily each year more than it already does. We also have a long-term and very beneficial partnership with the Marriott Los Angeles Airport Hotel. We are very happy with the way things are and enjoy running the convention we wish to run.
We give advance notice of the exact time and date we sell tickets every year at least a month in advance. Tickets for our 2019 convention were on sale for over two days… just pay attention to the sales date and you’ll be able to get tickets!
Why do you not offer any refunds?
Fan run conventions like ours budget for our expenses every year based on convention pre-registration; therefore, when you register for the convention, the funds you provide are allocated immediately… for things like guest expenses (air travel & hoteling), publications, technical expenses (lighting and sound) and other stuff that makes our event unique (like ribbons, signs and decoration). Refunding memberships may make us fall short of our expectations and our contracts, causing considerable financial concerns.
All photos from our 2019 convention’s Photo Studio have now been posted! These high-quality downloads are provided by our photographers, GilesG Photography in conjunction with Convention Photo Shoots and will be available for the next month, so download your images today!
Click on the link for the Photo Studio gallery… when downloading specific images, please be sure to use the following password: Oi!Spaceman
Hello to all Gallifrey One attendees and followers! We’re back from this year’s convention, and from every indication, Gallifrey One: 30 Years in the TARDIS was a massive success… with 3,827 total attendees, guests and staff. The program ran virtually without a hitch; we did notice a drop-off in the evenings in our program rooms, although it was still pretty full (and of course, the bar was packed each night!)
The clock now resets again, as we begin the countdown to next year! We are pleased to announce The 31 Flavours of Gallifrey One, to take place February 14-16, 2020 (with our launch party again held the evening of February 13). Everything you love about Gallifrey One will be back: great guests, panels, interviews, special events, dealers, the art show, badge ribbons… all the fun that has become an annual tradition.
We’re also happy to confirm the important dates for 2020’s convention as follows:
Tickets for 2020 on sale SATURDAY APRIL 13
12:00pm Pacific / 3:00pm Eastern / 8:00pm UK
Marriott Convention Room Block open FRIDAY APRIL 26
12:00pm Pacific / 3:00pm Eastern / 8:00pm UK
Tickets to Gallifrey One 2020 will once again be made available through EventBrite, as in our past several years of conventions, with links both here on our website as well as our social media accounts. As a reminder, tickets for 2019 sold out in just over 51 hours (or, just over two full days); be online at or shortly after tickets go on sale on Saturday April 13 and you are almost certain to be able to purchase as many tickets as you like! Ticket prices for adults will remain the same as in 2019, with a slight increase in pricing for teens and children:
- $110.00 Adult Full Weekend
- $60.00 Teen Full Weekend (Ages 12-16)
- $30.00 Child Full Weekend (Ages 3-11)
The above prices do not include a small EventBrite processing fee, which will be added to each order.
Meanwhile, hotel accommodations at the Marriott LAX Airport Hotel will open up on Friday April 26 at noon Pacific time, and will be available via a special link/code that will be posted only on our Facebook event page. The reason we do this is simple: as hotel rooms on our discount block sell out almost instantaneously, we want to make certain everyone has an equal chance. Twitter does not populate for everyone at the same time, and our website can be overloaded with constant refreshes; Facebook is the only place that allows us this flexibility, and it’s the only time we rely solely upon our Facebook account.
Next year, you can expect the same great programming from Gallifrey One, a large and robust guest lineup from all of the various diverse eras of Doctor Who, and special events to make your weekend memorable. And of course, we’ll always have some special surprises in store! We hope to see you there.
Meanwhile, there are some important points about next year’s convention, specifically about tickets but also about a few other items, that you’ll want to read below. But first…
Wrapping Up Our 2019 Convention…
Feedback: If you’d like to let us know what you think, we welcome your feedback via email.
Pictures: We’d love to see your pictures of the convention! See “Have Photos To Share?” below.
Charity: At this year’s Bob May Memorial Charity Auction, we raised nearly $9000 for the LASFS Building Fund (the exact amount will be posted soon… we’re still working on the last few silent auction items!) We’re also pleased to note that we raised an additional $1050 on one item donated for auction by Janet Fielding, to benefit her Project Motorhouse charity in the UK.
Our Thanks: As always, our convention never happens without tremendous hard work from our staff, all of whom we thank for their support and assistance both before and at the convention. They’re all listed on the Our Team page. Gallifrey One also wishes to offer our very special thanks to Jason Joiner, Paul Jones, Matt Dale, Paul Cornell, Matthew Campbell, Tony Lee, Rob Craine, Gene Smith, Lindsay Henderson, Erik Engman, Ken Deep, Laurence Wreford, Steven Schapansky, Jason Haigh-Ellery, Chase Masterson, Bob Mitsch, Mike Horner, Sage Young, Kim Rogers, Joy Piedmont, Paul Booth, Jennifer Adams Kelley, Giles Golding, Amanda Blackburn, Ben Paddon, Steve Roberts, Steven Warren Hill, Eric Hoffman, Shawn Crosby, Bill Pugin, Aungelique Scott, Alisa Stern, Lars Pearson, Scott Handcock, Dave Finn, Julie & Shawna Benson, Zach McGinnis, Edward Russell, Chris Thompson, Richard Dinnick and Gary Russell for their assistance with this year’s guest lineup, events and program.
And of course, we’d like to thank all our amazing guests that joined us this year… Colin Baker, Catherine Tate, John Barrowman, William Russell, Carole Ann Ford, Nicola Bryant, Katy Manning, Frazer Hines, Richard Franklin, Walter Koenig, Michael Jayston, Tony Curran, Caitlin Blackwood, Jamie Childs, Rachel Talalay, Wayne Yip, Nicholas Briggs, Ben Wheatley, Bruce Boxleitner, Mira Furlan, Claudia Christian, Patricia Tallman, Gigi Edgley, Yasmin Bannerman, Lisa Greenwood, Sophie Hopkins, Blair Mowat, Tim Treloar, Sarah Dollard, Paul Cornell, Lisa McMullin, Mickey Lewis, Jon Davey, Rusty Goffe, Rachael Stott, Jody Houser, James Peaty, Rob Williams, Lance Parkin, Alex Paknadel, Jacob Dudman, Simon Guerrier, Tony Lee, Richard Dinnick, Nick Robatto, Mark Ayres, Steve Roberts, Paul Vanezis, Richard Molesworth, Stuart Manning, Chris Chapman, Rob Ritchie, Rosie Jane, Christopher Jones, Christel Dee, Chase Masterson, Anne Lockhart, Edward Russell, Jason Haigh-Ellery, Geoffrey Blake, David Gerrold, Marv Wolfman, Cherry Chevapravatdumrong, Javi Grillo-Marxuach, Barbara Hambly, Greg Weisman, Brittany Winner, Brianna Winner, Erin Maher, Kay Reindl, Marc Scott Zicree, Sam Watts, Gillian Horvath, Lars Pearson, Julie Benson, Shawna Benson, Dan Peck, Lilla Zuckerman, Nora Zuckerman, Kim Shumway, Rebecca Kirsch, Sam Stone, Karl Martin, Daniel Keys Moran, Darin Henry, JK Woodward, Scott Tipton, David Tipton, Craig Miller, David Wise, Bob Miller, Charlie Kirchoff, Hayden Black, Trina Ray, Anita Sengupta, Kim Steadman, Sarah Milkovich, Larry Nemecek, Arne Starr, Travis Richey, Robert Napton, Joseph Scrimshaw and Chris Thompson.
But most of all, thank you – all of our attendees, our panelists, our cosplayers, our dealers, our exhibitors, our tireless enthusiasts, our volunteers, and our friends – for making this an AMAZING year! We could NOT do this without all of you.
…and Moving On to 2020!
We are changing a few things up for 2020, and have the following important information to share.
Ticket “Resales” and the Online Attendee List
In order to alleviate some confusion regarding ticket transfers, we’re making a change in terminology: resales is the term we will be using going forward for all attendees selling their tickets to other recipients, instead of the word “transfers”.
Ticket resales will begin sometime in the autumn of 2019 (likely around October); this will enable people with tickets who no longer are able to attend, to instead resell their tickets to others at the same price they paid for them. The Resale Form will be online at that time; as always, individuals will conduct their own transaction, and the current ticket holder will fill out the Resale Form initiating the change of ownership.
The Attendee List will be back online this year. To address our attendees’ privacy concerns, as well as acknowledge that our resale process is incredibly difficult for us to manage without the attendee list, we’ve created a simple compromise: during the purchase of your convention ticket on EventBrite, you will be allowed to OPT OUT of having your name on our attendee list, at the cost of your ticket being ineligible for resale prior to the convention. You will still be able to reassign it to another person (or even to sell it to another attendee) at the convention as always, subject to the long-time rule that you must be physically present in order to initiate the transfer.
Why is the attendee list necessary? First, some history. Our convention Attendee List (which is searchable) has been on our website for many years and serves several purposes. As we sell out ten months prior to the convention, it serves as a reminder for attendees who wonder if they have tickets (which they may have forgotten about, or have simply misplaced their receipts). For prospective recipients of ticket resales, it is proof that tickets do exist to be resold to them, and confirmation that the names on them have been transferred when purchased. (This became an even greater problem when, for 2019, we faced our first instance of someone attempting to make money from ticket sales that did not exist.)
We know our attendees have legitimate concerns about privacy; we certainly share them. However, the lesson we learned from this past year (when we had to remove the list for the duration) is that the attendee list is a vital part of the open resale/transfer process. Allowing attendees to opt out of the list, with the caveat that tickets cannot be resold before the convention, solves both the privacy and resale problem. For the vast majority of our attendees (over 3,000 of you) this won’t be an issue.
Upcoming Convention Changes
While everyone had an amazing time (by all indications) at our 2019 convention, there are some changes we’d like to make, and a few things we’d like to do in a different manner, based upon attendee and staff feedback. This is just the start of our planning cycle, and we will have details on much of this closer to the convention.
- We are going to adjust the start and end times for daytime programming: Friday’s events will run from 11:00am to 6:00pm, Saturday from 10:00am to 6:00pm, and Sunday from 10:00am to 6:00pm (with Closing Ceremonies at 6pm). We feel that programming our event to 7:00pm on Friday and Saturday has prevented attendees from sensible dinner options, leading to a bit of a decline in evening event participation in the main hall.
- Additionally, we now expect to start our Friday and Saturday evening programming at 8:00pm, meaning you now have a full two-hour break for dinner. (There will still be a few panel and program options from 6:00pm-8:00pm, just not in the main auditorium.)
- We feel that there is simply one program track too many, so we will now feature four main program tracks (Program A, B, C and D) instead of five.
- We will retain our Meet-Up Lounge program in Program E, which is a larger space than the Program F meet-up lounge has been the past several years; this will allow us to welcome more participants for the major meet-up gatherings.
- We are going to reduce our Discussion Panel track a bit… there was just too much of it the past few years. We will be prioritizing Doctor Who themed discussions, although there will still be genre discussions, social topics and cosplay panels too. This will also allow us to add a few things we weren’t able to do this year (like more science programming.) We will also still welcome local guest speakers to participate in panels as well.
- Our Children’s Programming room will be moving to the main convention center level for 2020.
- After thirty years, we feel the time has come to eliminate the convention’s Video Room. The world is a far different place than it was 30 years ago, and the availability of streaming video on computers and mobile devices has mostly eliminated the need for this. We will still feature a few video-specific events (and our Program E meet-up lounge may have a few video-related events in the evenings) but there will no longer be a dedicated room for video.
- The Gallifrey One Charity Auction Room will be located where the Video Room used to be; this will allow us to do a proper silent auction and allow viewing of donated items throughout the weekend.
- Gallifrey One’s Dealers Room will adjust its hours to match the new program schedule times: it will now be open Friday 11:00am to 6:00pm, Saturday 10:00am to 6:00pm, and Sunday 10:00am to 4:00pm (closing time approximate).
- Our Accessibility Services Desk will now be operated out of Member Services; there will be no separate table for them near Registration. Instead, simply visit Member Services during operating hours to register for accessibility services (they will have information for you there about where to gather for seating, etc.)
- Finally, we will be working with the Marriott on adjustments to our dining options. We would love your feedback on what you think did and did not work this year; contact us and let us know!
Website and Social Media Changes
Although Gallifrey One strives to be the most transparent convention possible when it comes to information about our yearly event, we know that this transparency tends to make it overwhelming, especially to new attendees. We want to rectify that with a number of changes we will be making throughout the year.
- We have streamlined our website a bit, putting all of the menus and submenus together in an easier-to-navigate format. Going forward, news updates will point toward specific pages on the website, rather than expecting our attendees to gather up all of their convention information by going through past news updates.
- Our Attendee Guide, which we have traditionally published shortly before the convention (and was titled “New & Returning Attendee Guide”), will now be featured on the website throughout the year and kept updated. The Attendee Guide will be your one-page summary and source of general information about every facet of the convention; the rest of the website will go into detail on each topic. We have also incorporated our earlier Frequently Asked Questions page into the Attendee Guide.
- Closer to the convention, when there are multiple dates to keep track of (science workshops, receptions, kaffeeklatsches, etc.) we will feature a calendar on the front page of the website and on the top of the Attendee Guide.
- We are currently reexamining the way Gallifrey One deals with its social media communication (primarily Facebook, but also Twitter to a lesser extent). We know many of you appreciate the news bulletins shared on social media, which will continue… however, the two-way communication has become very overwhelming in recent years and we feel pulling back on that a bit is necessary (especially when attendees reply to old Facebook posts expecting responses!) We will share a clearer picture of this later in 2019.
- That said, we’ve now opened our Facebook Event Page for Gallifrey One 2020, which is where we will be conducting business for 2020’s convention going forward.
Photo Studio High-Res Photos Coming
The high-quality digital photos from our 2019 Photo Studio should be available in the next few days; we’ll update this page and our Facebook event page for 2019 when the photos are online.
Have Photos to Share?
Our 2019 Facebook Event Page will remain online indefinitely and is a great place to share your photos of this year’s convention! Meanwhile, if you wish to submit photos for our online photo album (which we promise we’ll be updating this summer, for both 30 Years as well as the prior years’ conventions that aren’t online, namely 23 and 25-29), let us know via email. For the website gallery, we are mostly interested in good, high-quality photos of our guests, our discussion panels, and amazing cosplay; at this time we are not looking for photos of individual attendees posing with guests.
And Finally… In Memoriam
All of us at Gallifrey One are mourning the loss of our dear friend, and our long-time Masquerade director, Jennifer Adams Kelley, who passed away on February 26 at home after a short but fierce battle with cancer.
Jennifer was a titan of American Doctor Who fandom, both locally in the Chicago area and across the country: as former program director & stage manager of our sister events Visions and ChicagoTARDIS; her decades-long involvement in Chicago area Doctor Who fandom, including her participation in the local fan group The Federation since the 1980s (where they created many well-known fan videos such as “Doctor Who and Holy Grail” and “S-A-V-E-W-H-O”); co-author of ATB Publishing’s landmark tome “Red White and Who: The Story of Doctor Who in America”; staff member of the Outpost Gallifrey and Gallifrey Base fan forums (the latter of which she co-founded); and countless contributions to fan communities and publications across America. She was also very active in costuming fandom, participating in and running masquerades and convention events nationwide. She was unable to join us to run our Masquerade this year due to her illness, leading to a last-minute group effort she actively contributed to, to make certain the show would go on.
Our entire fan community has been enriched by Jennifer, and her loss is devastating to so many of us who have called her friend for so long. . Our thoughts and sympathies are with her husband Philip, her daughter Valerie, and their family. We will be dedicating next year’s Gallifrey One convention to her memory.
Stay tuned for further updates in the weeks and months to come… and please pardon our dust as we gradually change over the theme & contents of this website toward our 30th convention!